Disclaimer

Legal Notice and Data Protection

Disclaimer:
11(Sphinx) Bty Association makes every effort to ensure that the information published on this web site is accurate, however the Association cannot accept any liability for the accuracy or content. Visitors who rely on this information do so at their own risk.
The Association reserves the right to make changes and corrections at any time to this website without notice.
The Association makes no warranty or representation that the information provided on this website, or any other website accessed through this site, is free from inaccuracies or omissions.
The Association accepts no liability which might arise from your use or reliance on any information or links contained on this website, or any personal information supplied by you in the public areas of the website such as the Forum. Any decision made by you based on the information contained on this website is your sole responsibility.
Please note that any personal information supplied by you in the open access areas of the website is supplied at your own risk and the Association accepts no liability.

Copyright
All web site design, text, graphics and the selection and arrangement thereof are works protected by copyright and any unauthorized reproduction, whether in whole or in part, is prohibited.
You are responsible for complying with all applicable copyright laws. We permit you to make copies of this web site as necessary incidental acts during your viewing (caching) and you may take a print for your personal use of so much of the site as is reasonable for private purposes. All other uses are prohibited.

The Data Protection Act 1998
The Data Protection Act 1998 provides the legal framework that defines how personal information can be used.                                                             Our Obligations to you
Responsibility
The Association is the Data Controller of any personal information that you submit to us. This means that we are responsible for the safety of your personal information. However, other organizations that undertake work on our behalf may also see your personal information as and when this is necessary. Any organization that works on behalf of the Association must adhere to our rules on data protection..As Data Controller, we have a duty of care to ensure that our volunteers and those acting on our behalf, respect your right to confidentiality and ensure that information is only used for the purpose it was provided for. 

 Storage of Information Your information is held confidentially on paper or in secure computer files. We have taken steps to ensure that our systems and procedures prevent unauthorized access and unlawful disclosure.  

 Data Requirements We need to process personal data to carry out our membership administration and to raise funds.
Your Right to View Data This is an important right that you have under the Data Protection Act. You are entitled to ask us whether we hold any personal information about you and, if we do, to be told what it is used for. You are also entitled to know whether we have disclosed your information to any other persons or organizations and to receive a copy of the information we hold about you. Exceptions You are normally entitled to see any information that we hold about you, with some specific exceptions. For example, you are not entitled to personal information that contains details about someone else unless the person in question has given their permission to disclose this information to you.

Subject Access Request You must contact us in writing (which includes e-mail) and pay a fee of £10 to request a copy of any personal information we may hold about you. However, we will not be able to release any personal information until we are satisfied about your identity and current address. You will need to provide us with enough information to enable us to confirm these details. To help you to do this, subject access request application forms are available from The Association. We will respond to your request within 40 days of receiving a completed application form and £10 fee.

Data Sharing
For the majority of individuals, personal data will not be passed outside the European EconomicArea (EEA). Although the Channel Islands and Isle of Man are outside the EEA, the Information Commissioner has advised that they have adequate data protection measures in place.

The  Association Data Protection Policy                                                              The Association is fully committed to compliance with the Data Protection Act 1998.
The following principles will be applied when we handle your personal information:
Your personal information is only used with your knowledge and only information that we actually need is collected.
Your personal information is only seen by those who need it to administer the association’s membership. We will not pass your personal information on to any other organization without your agreement unless required to do so by the law.
Personal information is retained only for as long as it is required. We will, where necessary, keep your information up to date and your information will be protected from unauthorized or accidental disclosure.
We will provide you with a copy of your personal information on request.
Inaccurate or misleading data will be corrected as soon as possible.
These principles apply whether we hold your information on paper or in electronic form.

Members Obligation
The association has adopted the following policy governing use of personal data by members:
A member should only use personal data for an Association related purpose with the knowledge and express consent of the individual member.
The use of Association-registered personal data by members should be limited to the minimum consistent with the achievement of initial and ongoing contact and correspondence between members.
Use of personal data by members is subject to the regulations set out below.
The Association's regulations are based on the principle that members must only use personal data for reasons of contact and correspondence. A breach of these regulations is regarded as a breach of association ethics and may result in withdrawal of membership and/or prosecution under the terms of the Data Protection Act(1998).
Members must not construct or maintain files of personal data for use in connection with their employment or professional activities without the express authority of the Association's Secretary.
When giving such authority, the Association Secretary shall make the member aware of the requirements of the Data Protection Act and of the appropriate level of security arrangements which attach to the particular set of personal data.
Members must abide by the Data Protection Principles and follow the instructions of the Association in relation to any uses of personal data registered by the Association.

Technical Information
The Association website does not store or capture personal information, other than information which is collected automatically as part of the requirement for system administration.
The IP address of the user is logged by the site, as this is automatically recognized by the web server.
The Association does not use cookies to collect user information.
Please note that this policy only applies to the collection and use of data by the Association and not to other companies, individuals, and organizations to which we provide links through our interactive services.
  
:.Contact Details   
All correspondence relating to Data Protection, including requests for copies of the personal information we may hold, should be sent to:
team11sphinx@aol.com       or      gensec11sphinx@aol.com
:: Further Information
If you want to learn more about your rights regarding personal data you should contact the Data Protection Commissioners office information line on 01625 545745 or visit their web site. or by contacting:
The Office of the Information Commissioner
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Tel:+44(0)01625 545 745   

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