Kennington Association

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Our aims:

i. to promote the interests of the residents of Kennington and to act as an advocate in matters of public policy and planning

ii. to campaign in order to maintain and improve economic development and public service

iii. to foster a sense of community within the Kennington area

iv. to work to protect and enhance its beauty, its amenities and its historic heritage

v. to advise on matters of change, in particular on planning and architectural proposals

vi. to work for the general health of the area and

vii. to co-operate with other groups and authorities, as appropriate, to these ends

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01 October 2008

08:49:22 o'clock BST

KA Revised Constitution for your consideration - Part 1

Dear KA Members

Breaking with tradition

, the KA committee has taken another look at our Constitution and, thinking ahead a bit, has come up with some proposed changes that we'd like to bring to your attention for discussion at our AGM on Monday, 27th October (6.30 for 7pm) at The Little Apple PH.

The newly-proposed Constitution appears below, followed by the original, and lastly a summary of the changes, for your consideration.

Best wishes

Cathy Preece

KA Administrative Assistant

Kennington Association

Constitution (Revised)

Introduction: The Kennington Association (KA) is a charitable organisation created to facilitate co-operation, communication, recreation and a conduit for lending a helping hand in the neighbourhood. All work is done by volunteers, and all money raised is spent for the benefit of Kennington, with a minimum reserved for assets and expenses.

1. Name: The name of the Association shall be the Kennington Association.

2. Objectives:

I. To foster a sense of community within the diverse population of the Kennington area

II. To campaign in order to maintain and improve public services

III. To act as an advocate in matters of public planning and architectural proposals

IV. To work to protect Kennington’s historical heritage and improve its amenities and environment

V. To work to promote the general health and well-being of its people

VI. To work with other groups and authorities, as appropriate, to these ends.

3. Membership: Membership shall be open to all residents of the Kennington area, to representatives of local businesses and to representatives of other constituted local groups with similar purposes. Each such group shall have the right to two nominated delegates at a General Meeting. Members will pay a subscription which will be determined annually by the Executive Committee. Membership shall lapse if a subscription is unpaid six months after it is due. No member shall have the power to vote at any meeting of the Association if his/her subscription is in arrears at the time. Junior membership is available to those aged between 14 and 18 at the time of subscription. All members shall accept the aims and abide by the current constitution and rules of the Association.

4. Organisation: An Executive Committee of up to twelve members, plus at least four officers, shall be elected at the Annual General Meeting. The four officers shall be made up of a Chair, Vice-Chair, Secretary and Treasurer. These appointments shall be notified to the members. A quorum for the Committee shall be one-third of its members. The Committee shall have the power to co-opt members up to a maximum number of four and to declare members officers if it is seen to be necessary. Members who have missed three consecutive meetings may be asked to resign. The officers and members of the Committee shall normally be resident in Kennington, but the Committee shall have power to co-opt members from outside the area.

Each year one third of the Committee shall offer themselves for re-election. No committee member may serve continuously for more than six years. The Chair will normally retire after three years in office.

The Executive Committee may appoint other committees to undertake special tasks and report back to it. These committees may be either permanent or temporary. A member of the Executive Committee will normally chair any such committee and its existence and membership will be notified to the members. The Executive Committee will normally meet at least six times in any one year. Notice of at least one week will be given by the Secretary. In the event of a draw vote, the Chair shall have a casting vote.

5. Powers. The Association has the power to do anything lawful which is desirable or necessary to promote and achieve its objectives including the following:

I. To buy, take on lease, hire or otherwise acquire property, providing measures are taken to indemnify officers and members against liability or loss.

II. To establish or purchase a company limited by guarantee for the purpose of acquiring, purchasing or taking a lease of a property.

6. Meetings. An Annual General Meeting shall be held to receive the annual report and accounts and to elect officers and members of the Executive Committee. The Committee shall decide when to hold General Meetings of the Association and shall give at least 14 days notice of such meetings to all members.

Special General Meetings shall be held either at the request of the Executive Committee or at the written request of 25 members of the Association. Any 25 members personally present shall constitute a quorum of any General Meeting. Decisions made at General Meetings shall be carried by a simple majority of the members present.

7. Amendments. This Constitution may be amended by two-thirds majority of members present at a General Meeting of the Association, provided that 28 days’ notice of meeting and the amendment is given to all members.

8. Declaration of Interest. It shall be the duty of any member of the Executive Committee (or of any sub-committee) to declare any direct financial or other interest likely to be of concern to the Association, and also to declare any such interest at any General Meeting where it might affect any outcome.

9. Notice. Any notice required to be given by these rules shall be deemed to be duly given if left at, or sent by email or prepaid post to, the address which that member last notified to the Membership Secretary.

10. Dissolution: The Association may be dissolved by a two-thirds majority of the members present at an AGM or SGM of the Association confirmed by a simple majority of the members voting at a further SGM held not less than 14 days after the previous meeting. At dissolution the assets of the Association shall be distributed in a manner determined at the second SGM.

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08:48:15 o'clock BST

KA Revised Constitution for your consideration - Part 2

Kennington Association

Constitution (Original)

1. Name. The name of the Association shall be the Kennington Association.

2. Objects. The Association is established for the following purposes in the area comprising the district of Kennington:

i. to promote the interests of the residents of Kennington and to act as an advocate in matters of public policy and planning

ii. to campaign in order to maintain and improve economic development and public services

iii. to foster a sense of community within the Kennington area

iv. to work to protect and enhance its beauty, its amenities and its historical heritage

v. to advise on matters of change, in particular on planning and architectural proposals

vi. to work for the general health of the area and to co-operate with other groups and authorities, as appropriate, to these ends

3. Membership. Membership shall be open to all residents of the Kennington area, to representatives of local businesses and to representatives of other constituted local groups with similar purposes. Each such group shall have the right to two nominated delegates at a General Meeting. Members will pay a subscription which will be determined annually by the Executive Committee. Membership shall lapse if a subscription is unpaid six months after it is due. No member shall have the power to vote at any meeting of the Association if his/her subscription is in arrears at the time. Junior membership is available to those aged between 14 and 18 at the time of subscription. All members shall accept the aims and abide by the current constitution andrules of the Association.

4. Meetings. An Annual General Meeting shall be held to receive the annual report and accounts and to elect officers and members of the Executive Committee. The Committee shall decide when to hold General Meetings of the Association and shall give at least 14 days notice of such meetings to all members.

Special General Meetings shall be held either at the request of the Executive Committee or at the written request of 25 members of the Association. 25 members personally present shall constitute a quorum of any General Meeting.

An Executive Committee of up to twelve members, plus four officers, shall be elected at the Annual General Meeting. At its first meeting following the General Meeting the Committee shall elect a Chair, Vice-Chair, Secretary and Treasurer. These appointments shall be notified to the members. A quorum for the Committee shall be one-third of its members. The Committee shall have the power to co-opt members up to a maximum number of four. Members who have missed three consecutive meetings may be asked to resign. The officers and members of the Committee shall normally be resident in Kennington but the Committee shall have power to co-opt members from outside the area.

The Executive Committee may appoint other committees to undertake special tasks and report back to it. A member of the Executive Committee will normally chair any such committee and its existence and membership will be notified to the members. The Executive Committee will normally meet at least six times in any one year. Notice of at least one week will be given by the Secretary. In the event of a drawn vote the Chair shall have a casting vote.

Presidents and Vice-Presidents may be elected as thought fit by the Annual General Meeting. They may attend any meeting but shall not have voting powers.

5. Declaration of Interest. It shall be the duty of any member of the Executive Committee (or of any sub-committee) to declare any direct financial or other interest likely to be of concern to the Association, and also to declare any such interest at any General Meeting where it might affect any outcome.

6. Amendments. This Constitution may be amended by a two-thirds majority of members present at a General Meeting of the Association, provided that 28 days’ notice of meeting and the amendment is given to all members.

7. Notice. Anynotice required to be given by these rules shall be deemed to be duly given if left at, or sent by email or prepaid post to, the address which that member last notified to the Secretary.

8. Winding Up. The Association may be dissolved by a two-thirds majority of the members present at an AGM or SGM of the Association confirmed by a simple majority of the members voting at a further SGM held not less than 14 days after the previous meeting. At a dissolution the assets of the Association shall be distributed in a manner determined at the second SGM.

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

Here is a summary of the changes made between the two.

An Introduction has been added upfront describing what the KA is. (This will be helpful when we are applying for grants, etc.)

1. Name is unchanged

2. The Objectives have been reordered and reworded to highlight KA’s emphasis on people and working with everyone in our community.

3. The Membership is unchanged.

4. Organisation has been created as a separate section from meetings. The only change was to drop the provision for a president and vice-president.

5. Powers has been added as discussed and voted on at 29/9 committee meeting.

6. Meetings is now separate from Organisation and provision for carrying motions by a simple majority has been added. The provisions for when meetings are held, etc. remains unchanged.

7. Amendments (to the constitution) remains unchanged.

8. Declaration of Interest remains unchanged.

9. Notice remains unchanged

10. Dissolution (except for the heading) remains unchanged.

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08:48:12 o'clock BST

KA Revised Constitution for your consideration - Part 2

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